RWJBarnabas Health Tuition Reimbursement Program

Eligibility is determined by each location. Please reach out to your local team to verify your eligibility.

• Courses must increase the competence of the employee within their present job or prepare them for advancement within RWJBarnabas Health.
• Courses must be offered through an accredited college or university.
  Eligible academic programs and coursework include:
  • Coursework taken for academic credit towards a Bachelor’s or Master’s degree.
  • Non-degree credited coursework: college-level courses resulting in transferable college credit. *Professional certifications will be reviewed on a discretionary basis by ISTS and RWJBarnabas Health

The only charge eligible for reimbursement is your tuition charges.

RWJBarnabas Health will not reimburse funds under the following conditions:

• Tuition that has been covered fully by financial aid (grants, scholarships, and military benefits).
• Fees or books/materials
• Graded coursework that does not meet the minimum grade requirement of a “C” or “Passed”.

Employees must remain employed the minimum hours for tuition eligibility for a period of 1 year from completion of the course. Failure to do so will require the employee to reimburse the system on a pro-rata basis for monies received during the past year.

Start a request by visiting https://rwjbh.applyists.net. Click on “Start a Request”. You will be required to enter your employee ID and last name. If eligible for the program, you will be directed to your Reimbursement Request.

Step 1: Course Review

To apply for this program, you must complete the online application and submit for review. Once you have completed all required fields, your application can be submitted by pressing the green Submit button. If your submission is successful, you will be redirected to your Home page.

ISTS will review your requested coursework to determine eligibility. If your coursework is eligible, a notification will be sent to the facility HR Representative for review. If your coursework is not eligible or ISTS needs more information, you will be notified via email.

Step 2: HR Review

Once your application has been submitted, your HR facility representative will receive instructions to review your course(s). Once reviewed, you will be notified of next steps.

Step 3: Reimbursement Request

You can request reimbursement after your courses have ended and final grades have been received.

The following documents are required to complete your reimbursement request:

• Upload a transcript/grade report document.
• Upload an itemized tuition bill detailing cost per credit, a breakdown of fees, and payment received by your school.

After you have collected the required documents and saved them in an acceptable file format to your computer, you will upload them to the application for review. Select the corresponding item in the drop down and click “Choose File” to locate the file saved on your computer, then upload.

Submitting your Application

Click the “Submit” button to send your reimbursement request for review. Once submitted, ISTS will process your documents within 5 business days. You can expect payment through normal RWJBH payroll in approximately two payroll cycles from your submission date.

Complete applications will have a green COMPLETE button, as shown below. Please note, a request that was denied by your HR representative will display as “complete”. If your HR representative approved your coursework, your application is complete once you have uploaded your required documents and they have been verified and approved.

Once all documents have been accepted and your application is COMPLETE, ISTS will initiate payment to be processed via payroll. Once your documents have been accepted, you will be reimbursed via payroll within two pay cycles.

• Yearly Deadline Reminders: A notification will be sent at the end of the calendar year if you have pending approved courses for reimbursement.
• Course Approved/Denied: Once your HR representative has reviewed your courses, you will be notified of the review status.
• Rejected Document: If a document you uploaded is rejected, you will be notified.
• Reimbursement Approved: Once your reimbursement has been approved, you will be notified. This notification will include your reimbursement amount.

Your information is never sold to any third party for marketing purposes.